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Executive Assistant C-Suite

Location : Miami, FL
Job Type : Direct
Hours : Full Time
Required Years of Experience : 5
Required Education : Bachelors Degree or equivalent work experience
Travel : No
Relocation : No

Job Description :
The Executive Assistant C-Level will provide high-level administrative support to company Executives. The Executive Assistant provides executive support in a one-on-one working relationship, as well as assisting with department projects. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Required Qualifications :

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

  • Sustain a daily calendar of meetings and events.

  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization

  • Arrange travel and accommodations for executives. Prepare expense reports.

  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

  • Excellent communication and time management skills; proven ability to meet deadlines.

  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

  • Manage the Executive's contacts

  • Assist in preparing and managing presentations and decks.

  • Be responsive to emails/texts/phone calls, with contact outside normal business hours

  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. 

  • Use discretion, confidentiality, and good judgment to handle C-Level matters.

  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 

  • Complete projects as assigned – such as personal events and/or family needs.

  • Organize complex calendars and schedules; resolving any scheduling issues

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