Executive Assistant

Location : Miami, FL

Job Type : Direct

Hours : Full Time

Required Years of Experience : 3-5

Required Education : Bachelors Degree

Travel : No

Relocation : No

Job Description :

An executive assistant is someone who supports the management of a particular individual within an organization. Their duties include helping coordinate meetings and calendars, compiling data to prepare papers or presentations, and often acting as a representative to their assigned executive. They act as the support person for company executives, celebrities, and political or government officials. Executive Assistants help with various administrative and organizational needs, such as setting up appointments and overseeing schedules. Acting as a gatekeeper, an Executive Assistant helps to decide which phone calls, emails, or in-person meetings get through to their boss. They also conduct business with other colleagues or external vendors on behalf of their executive.

Required Qualifications :

Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence

Filing important documents, such as reports, meeting notes, emails, and letters

Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings

Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers

Conducting research and creating reports on various topics based on the needs of the executive

Planning and organizing events that take place externally, such as fundraisers, sporting tournaments, and appreciation events

Keeping important information and documents organized physically, and electronically

Maintaining a high degree of discretion and confidentiality